CATALOG OF ENTERPRISE SYSTEMS

(Pursuant to SB 272 and CA Government Code 6270.5)

An "enterprise system" is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19.
  • The specific records that the information technology system collects, stores, exchanges or analyzes.

SB 272 REQUIRES THAT THE CITY:

1. Create a catalog of enterprise systems, containing:

  • Current system vendor
  • Current system product
  • System's purpose
  • A description of categories or types of data
  • The department that is the prime custodian of the data
  • The frequency that system data is collected
  • The frequency that system data is updated

2. To make the catalog publicly available upon request.

3. To post the catalog in a prominent location on the agency's website.

Exception

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

CATALOG

Vendor Product System Purpose Categories/Types of Data Custodian Frequency
Collected Updated
Harris Computer Systems CityView Permit Tracking Software Building Permits
Public Works Permits
Code Enforcement
CDD
Public Works
Code Enforcement
Daily As Needed
HDL Coren
and Cone
HDL Business License Software Business License
Property Tax Records
Alarm Permits
Sales Taxes
Finance Daily As Needed
Comprise Technologies SAM Time Management

User Authentication
Usage Statistics
for Computer Lab

CSD Daily As Needed
Tyler Technologies Fund Balance Financial Software Purchuse Orders
Accounts Payable
Accounts Receivable
General Ledger
Cash Receipts
Finance Daily As Needed
Microsoft Office Office Automation Email
Spreadsheets
Word Documents
All Departments Daily Daily
CBIZ Millenium Payroll Payroll Information Finance Weekly Weekly
Package Products & Services, Inc. OPRA Service Request Service Request Public Works Daily As Needed
RoseRush Services. LLC ShelterPRO Dog Licence Records Tracking Dog Licenses MSD Daily As Needed
Data Ticket Citation Processing Center Parking Citation Processing Parking Citation MSD Daily As Needed
Adobe Dreamweaver Website Update City Website Update: Agenda, Minutes, City News etc. IT Daily As Needed
Active Network LLC ActiveNet Program and Facility Reservations Activity Registration and Facility Reservation Information CSD Daily As Needed
             
             
             
             
             
             
             

 

 

 

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